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Aurora East USD 131 committee weighs refreshed facilities assessment, staff to return with options

Aurora East USD 131 Buildings & Grounds Committee · February 3, 2026

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Summary

The Buildings & Grounds Committee discussed whether to commission a refreshed district facilities assessment or issue a request for proposals; staff said a 2015 assessment cost about $105,000–$110,000 and will return with cost-reduction options by the next meeting.

At a Buildings & Grounds Committee meeting of Aurora East USD 131, committee members discussed commissioning a refreshed district-wide facilities assessment and whether to engage the firm that previously worked on the district or to issue a request for proposals.

Staff (Speaker 2) said the district previously had an assessment completed in 2015 and that the October proposal on file came from a firm the transcript names as "Cortland Clark." "We brought you a proposal from Cortland Clark to do a facility assessment," Speaker 2 said, and offered to either proceed with that proposal or prepare an RFP to solicit multiple firms.

Committee members expressed differing views on using a prior firm versus bringing in new consultants. One member noted familiarity with older buildings and the value of historical knowledge; another said the district should review resumes and select the "best option for us." Speaker 2 said staff could contact the prior firm to refresh pricing or prepare an RFP if the committee preferred.

Staff described the assessment scope as including roofs, HVAC, structural elements, electrical, plumbing and elevators, and noted an optional sewer-line inspection for an additional fee, citing a past emergency sewer issue at Simmons as context. On past cost, staff said the 2015 assessment was "around 105, 110,000 maybe," and added that the exact figure was not with them at the meeting.

Committee members emphasized cost containment. Speaker 1 asked staff to seek ways to lower any refreshed assessment price; Speaker 2 said they would pursue creative options and return with updated cost estimates by the committee's next meeting, aiming for work to begin in spring so exterior inspections can occur when weather permits.

The committee did not take a formal vote; staff were directed to pursue pricing options (contacting the prior firm as one option) and/or prepare an RFP and report back with refined proposals and firm renderings. The item will be revisited at an upcoming meeting.