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CIP update: Glencoe Golf Club construction, Village Hall floor nearing completion
Summary
Staff reported progress and change‑order risks for multiple capital projects: Glencoe Golf Club construction and fundraising, Dundee Road water‑main administration change order, and Village Hall second‑floor substantial completion targeted for December.
Staff updated trustees on capital projects and near‑term change orders. Speaker 5 reported the Glencoe Golf Club exceeded its annual budget in October and said two fundraising events produced about $35,000 in donations; construction milestones include completion of the south parking binder, arrival of steel trusses and geothermal installation, with the final surface to be placed next year after heavy construction traffic subsides.
Speaker 4 outlined anticipated change orders: additional architectural design services for the golf‑club East Driveway entrance arising from an extended permitting process, and a change order for additional construction administration on the Dundee Road water‑main replacement (staff said they will seek to shift as much of the cost as possible to the contractor). The Village Hall second‑floor renovation was described as on track for substantial completion by December.
Board members asked for timing and prioritization; Speaker 4 said staff are assembling the 2026 CIP timeline and will present finalized scopes and any required change‑order language at future meetings. The item on vehicle purchases for the 2026 budget (including a grappler/2.5‑ton, a half‑ton pickup and a public‑safety vehicle) was noted for December consideration.
No final contract approvals or change‑order authorizations were taken at this meeting; staff will return with refined proposals and final amounts before seeking board approval.
