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Clay County commissioners approve capital‑policy threshold changes, landfill repairs and housing contracts
Summary
The board approved raising capital asset thresholds, repairs to landfill equipment, replacement of leachate pump controls, and contracts for statewide affordable housing aid ($81,550) and local homeless prevention aid ($303,877); motions carried by voice vote.
The Clay County Board of Commissioners approved several routine but material items during the meeting including policy changes, equipment repairs and grant contracts.
Capital asset policy thresholds: County staff proposed raising the inventory/tagging threshold from $1,000 to $5,000 and the building improvement capitalization threshold from $1,000 to $10,000, effective Jan. 1, 2025, with an estimated accounting impact of about $43,000 since 2002. After discussion the board approved the revision on a voice vote.
Landfill repairs: Corey reported the landfill dozer has worn tracks and undercarriage; repair (tracks replacement) was proposed at $44,094.47 as a more cost‑effective alternative to a used replacement (approx. $200,000). The board approved the repair. Corey also reported that original leachate pump control panels are failing; a vendor agreed to honor a 2023 bid and staff requested $23,125 from the internal service fund to replace the controls. The board approved funding and replacement.
Housing and homelessness contracts: County staff recommended entering a 2026 Statewide Affordable Housing Aid (SAHA) contract with the Clay County Housing & Redevelopment Authority for $81,550 to support elevator modernization at Hauge Estates (Dilworth) and front‑desk staffing at Gateway Gardens (Moorhead). The board approved the contract; staff reported the allocation increased $12,852 from the prior year and is funded by the Department of Revenue (no county levy). The board also approved a 2026 Local Homeless Prevention Aid contract with Community Action Partnership Lakes & Prairies (CAPLP) including subcontracted services with Moorhead Area Public Schools and Churches United for $303,877 to support outreach, housing navigation and school liaisons.
Other approvals: The board approved advertisement for a federally approved roundabout project (SP014‑070‑016) with a proposed letting date of March 10, 2026; a letter of support for the Casa 36 bridge replacement as part of a regional RAISE/bridge bonding application; and permission for Commissioner Kravanoff to travel to Washington, D.C., with CAPLP (no county cost). All motions were carried by voice vote at the meeting.
Votes at a glance: agenda approval (carried), bills/vouchers (carried), minutes 01/20/2026 (carried), capital policy thresholds (carried), landfill dozer repair $44,094.47 (carried), leachate pump controls $23,125 (carried), SAHA contract $81,550 (carried), Local Homeless Prevention Aid $303,877 (carried), SP014‑070‑016 advertisement (carried), Casa 36 letter of support (carried), travel permission for Commissioner Kravanoff (carried).
