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Lindsay City approves Tyler Technologies ERP Pro to replace accounting software, council votes 5‑0

Lindsay City Council · November 13, 2024

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Summary

Council approved replacing the city's legacy accounting system with Tyler Technologies' ERP Pro. Implementation cost is $107,520 with projected annual ongoing costs of about $48,006 (three‑year term), and staff said the upgrade will improve online access and financial transparency.

City finance staff recommended replacing the city's outdated accounting software with Tyler Technologies' ERP Pro, citing long‑term cost savings, cloud hosting and improved online access for residents.

Presenter Sarah told council that upgrading the current system would have cost approximately $729,535; Tyler's implementation is quoted at $107,520 for initial implementation and first year onboarding. The department estimated recurring annual costs of about $48,006 for the next three years, with a capped annual increase and projected net savings versus the current vendor.

Sarah said the implementation timeline would start immediately, with rollout and data onboarding from November through March and full operation targeted by the next July 1 fiscal year. Staff also said the system will allow residents to make online payments and improve departmental access to reports.

Council discussed contract terms, accessibility features and the ability to confirm performance, and asked staff to include reasonable confirmation and acceptance clauses in the contract. On a motion from Mayor Pro Tem Flores, seconded by Council member Saros, the council voted 5‑0 to approve the Tyler ERP agreement.