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Commission moves proposed cash-rounding policy to February regular session after staff explanation
Summary
Commissioners heard staff explain comptroller guidance and proposed rounding rules for cash payments if pennies are removed from circulation. The item was moved to the regular Feb. meeting for a formal vote.
Dixon County commissioners on Feb. 2 discussed a proposed cash-rounding policy for cash transactions and voted to place the item on the Feb. regular session agenda for final action.
Chair introduced a draft resolution modeled after a policy some counties have adopted to address the practical challenge of handling cash when pennies are removed from circulation. "This goes only on electronic, and only on cash payments," the chair said, emphasizing the change would not affect electronic transactions.
Mr. Reagan, who described guidance from the comptroller's office, explained the proposed rounding rules: "if it's 1 or 2¢, you're gonna round down to 0. If it's 3 or 4¢, you round up to the nickel. 6 or 7¢, you round down to 5. 8 or 9¢, you round up to 10." He said the policy would apply to cash payments for items such as property taxes, interest, penalties, court fees and permits that are paid in cash at county offices.
A commissioner asked whether the rounding could create extra revenue. "I mean, it might, but, again, you're gonna have the opposite the other way," Reagan replied, adding the net effect would likely be negligible.
The commission made a motion to move the draft resolution onto the regular session agenda and approved that motion by voice vote. No final policy was adopted at the work session; the commission will consider the resolution and any required formal vote at the February regular meeting.
