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Board instructs staff to draft 20/80 reimbursement agreement for planning and zoning time charged to roads
Summary
County staff asked to pursue a 20/80 agreement after discussing reimbursements to the secondary roads fund for planning and zoning work; the board instructed Trish to draft the agreement and approved moving forward.
County staff raised an invoice seeking reimbursement from the planning and zoning budget for time charged to the secondary roads department after hiring an employee who splits duties between departments. Speaker 9 said the reimbursement request reflects time spent by that employee on non-secondary-roads work and described the need for a paper trail to avoid state compliance issues.
Board members discussed whether secondary road funds may be spent on planning and zoning and agreed they could not without appropriate documentation. Speaker 4 proposed creating a 20/80 agreement to record the split and provide the necessary paper trail; Speaker 4 moved to instruct Trish to prepare the agreement and the board approved the motion.
Why it matters: the agreement is intended to formalize interdepartmental cost-sharing so the county can reimburse the secondary roads department for the portion of staff time spent on planning and zoning and remain compliant with state rules.
Next steps: Trish will draft the 20/80 agreement for future board approval and staff said the agreement would be completed before the end of the year, enabling the county to document reimbursements.
