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Mt. Healthy City Board approves HVAC, copier lease, safety program and other contracts
Summary
The Board unanimously approved a package of contracts and service agreements—including a $225,520.80 five-year copier lease, a one-year HVAC service contract for $79,378, ESSER-funded HVAC upgrades, and a three-year safety program—while staff said some costs are grant-funded and a business manager will study savings.
At its August meeting the Mt. Healthy City Board of Education approved a series of facility and service contracts and recurring program payments totaling several hundred thousand dollars.
Key approvals included a five-year lease and maintenance agreement with ProSource for copiers district-wide at a total cost of $225,520.80 and a one-year service and preventative-maintenance contract with Peck, Hannaford & Briggs for HVAC work at $79,378. Trustees also approved continuing preventive maintenance and extended warranty coverage for district security systems (MCOR ALC) and a three-year renewal of the PublicSchoolWorks safety and compliance program at $18,385 per year.
Superintendent Dr. Valerie Hawkins said the Peck, Hannaford & Briggs contract is for one year to give the new business manager, Gary Crowley, time to study whether in-house staffing could lower costs. "Gary Crowley, our new business manager, is looking into how we can save money on that," Hawkins said. Trustees noted the size of the copier contract: "That's a lot of money," one trustee observed during discussion.
The board also approved an adjustment with Energy Optimizers USA to upgrade HVAC systems and increase airflow in student-occupied spaces at a cost of $45,140 to be paid with ESSER 3 grant funds. The ProSource five-year term, staff said, produced a lower total contract cost than shorter options. Most motions were approved by unanimous vote: Miss Bryant, Missus Ellis, Mister Glenn and Doctor Turner voted yes on each listed contract.
Board members asked staff to continue exploring cost-saving measures, including reduced printing waste through new ID-badge-activated printing and possible in-house HVAC staffing. The board approved these items as part of the consent and regular agenda.
