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Miami Lakes advisory board votes to send sensory-friendly game night proposal to council
Summary
The Special Needs Advisory Board approved sending a proposal for a sensory-friendly game night to the Town Council with two possible dates (May 2 and May 15). Vendors including Flynn’s Arcade offered equipment and staffing; estimated costs were presented and kept under the board’s typical $7,000 threshold.
The Miami Lakes Special Needs Advisory Board voted to include a sensory‑friendly game night on its report to the Town Council and asked staff to present two possible dates: Saturday, May 2, and Friday, May 15.
Board members spent the bulk of the meeting reviewing vendor proposals, accessibility needs and an event budget. Eduardo Acevedo of Flynn’s Arcade said his company could supply machines and consoles and would staff the equipment and provide insurance; the board recorded a Flynn’s Arcade estimate of about $1,700 for the basic arcade and console package and an overall event estimate under $7,000 if optional inflatables, laser tag or a sensory truck were added.
Organizers said they plan a two‑to‑three‑hour evening event aimed at ages 6 and up, with designated sensory/calm spaces, vendor tables promoting local disability services and a mix of family‑friendly games. A board member said vendors would be asked not to bring explicit violent titles and to favor multiplayer, party or classic arcade games suitable for a mixed‑age and sensory‑sensitive audience.
The board discussed logistics — including lighting at Roberto Alonso Center, placement of outdoor vendors such as an ice cream truck, and whether the event should be advertised specifically to special‑needs families to ensure attendees expect staff support on site. After debate, a member moved to include the event on the council report with the two dates; the motion passed by voice vote.
Next steps: staff will collect formal vendor quotes for presentation to council, confirm site lighting and permitting with parks staff, and return with a final budget and recommended date for the council meeting.
