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Council delays decision on $12,293 Mall Association reimbursement; staff to review records
Summary
Staff presented a $12,293.36 reimbursement request from the Mall Association for vendor services and recommended continuing the item while staff reviews invoices and financial records to confirm prior claims that the association had expended $93,000; council directed staff to return with findings.
City staff presented a reimbursement request from the Mall Association totaling $12,293.36 for three invoices from a vendor identified as "Yeah We Get It," covering services provided in August and September. Staff described an earlier, larger reimbursement request for $43,143 that was withdrawn and noted that the Mall Association had reported $93,000 in available funds earlier in 2025. Staff said supporting documents (invoices, contracts, receipts and financial records showing how outdoor market revenues were spent) were requested in November and again via notice in January, and the association later withdrew the larger request but left the $12,293 claim.
Given outstanding documentation and the need to verify whether association funds were spent consistent with the 1984 contract and the agreement’s reporting requirements, staff recommended continuing the item while staff reviews the Mall Association’s financial records and supporting invoices. Council signaled consensus for staff to review the records and return with recommendations — potentially including a triparty agreement if records show no remaining association funds to pay the vendor.
No final payment was authorized at the meeting; staff will return with a recommendation after reviewing the association’s invoices and financial records.
