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Senior committee weighs alternatives after movie-theater vendor miscommunication
Summary
Committee members described poor communication and a missing invoice from a booked movie-theater vendor, and discussed alternatives — from hosting outdoor screenings to partnering with Miami Lakes Playhouse — asking the Playhouse to produce a proposal for a special seniors' engagement.
The Miami Lakes Senior Committee spent part of its meeting discussing a failed booking with a local movie theater and whether to pursue alternative ways to host outings for seniors.
Speaker 4, a committee member who led the report, said the theater had given only verbal confirmation and then did not follow up with an invoice after the scheduled date. "We didn't get that confirmation till like a week before the date we were planning," Speaker 4 said, adding that when the scheduled date arrived theater staff claimed the event had happened and expected payment. Speaker 4 told colleagues the manager had not sent an invoice despite repeated requests and urged the committee to avoid vendors who do not provide clear written confirmation.
The exchange prompted suggestions for alternatives. Speaker 4 proposed moving screenings to a park or community center using a portable screen and bringing concessions or partnering with local venues to retain control over promotion and access. "My proposition is for you guys to consider ... we can blow up a movie screen at a park, at a community center, bring out popcorn for the seniors," Speaker 4 said.
Speaker 5 said they had contacted Miami Lakes Playhouse and the theater expressed willingness to work with the committee on either discounted tickets or a "special engagement" for seniors, noting seating for about 50 and potential senior pricing. "They're really, really, really loving the idea of being able to help us," Speaker 5 said, and asked the Playhouse to draft a proposal and an invoice for the committee to review.
Committee members also discussed constraints on town-sponsored promotion. Speaker 4 explained that the town's primary Instagram account does not promote businesses but a secondary "shop/eat Miami Lakes" page could be used for one-time promotion of a partner event.
Next steps recorded in the meeting: the committee asked the Playhouse to prepare a written proposal and pricing after Oct. 1 (when a new fiscal year was noted), and members agreed to review a formal invoice before approving any payment or committing to a date.
The committee did not make a formal motion at the meeting to commit funds to a Playhouse engagement; it instructed staff and the Playhouse to return with a written proposal.
