LaSalle County IT and Central Services committee hears operations report, discusses postage meter upgrades and approves executive session on personnel

Owens, the committee chairman, called the LaSalle County Committee on IT and Central Services to order at 9 a.m. on Feb. 6, 2026, and members completed roll call.

Tracy of Central Services presented the department’s January operations and finance figures. Quoting Tracy, the committee recorded “microfilm documents, 38,299; processed feet, 1,200; scanned images, 45,630;” 18 copy machines produced 56,747 units and three digital printers produced 79,788. Tracy told the committee monthly billings were $37,860.65 and reported reimbursements to the general fund of $2,449.06. She said central services postage totaled $12,497.78 and reported toner usage of 72 cartridges costing $16,193.26, and summarized the department’s net savings as $741.56.

Why it matters: those production and postage figures reflect routine back-office operations and the department’s contribution to county overhead and reimbursements to the general fund. Committee acceptance of the report clears the department to proceed without additional immediate oversight.

During the old-business discussion, Tracy said Pitney Bowes informed the county that its postage meters are being upgraded from information-based indicia to an “intelligent” indicia and that two county leases (central services and the downtown circuit clerk) expire later this year. Tracy said Pitney Bowes offered to release the county from the existing leases so replacements could be secured before vendor stock runs low; however, she did not have a firm proposal at the meeting. Tracy estimated the central-services mail machine costs roughly $1,500 every three months and the circuit clerk’s meter costs over $1,000 every three months, and said the replacements were not budgeted for the current year. “I have about maybe $500 to play with,” Tracy said, adding she could move money from another line item if needed. She told the committee she expected a written proposal at the next meeting.

Actions on routine business: committee members approved the previous meeting’s minutes and later moved to approve payment of claims and the presented bills. The transcript records motions (movers referenced as Tina and Bridal for the minutes; Nancy and Brian for the bills) and voice votes of “Aye” approving those items.

Attendance and remote participation: the committee approved a motion allowing James Reid to attend remotely. A speaker offered the reason recorded in the transcript as “I’d like to work.” The committee voted in favor.

Executive session: the committee agreed to move up a scheduled executive session and then voted to enter executive session for matters relating to employment, compensation, discipline, performance, or dismissal of specific employees. A roll call vote produced multiple ‘Aye’ responses and the motion carried; one member (Joanna) was recorded as not on/absent on the roll call.

What’s next: Tracy said she will bring a formal proposal on the postage meter replacements to the next meeting. The committee entered executive session and no further public business was discussed on the record.

Quotes included in this article are drawn directly from the meeting transcript and attributed to speakers as recorded.