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Board says bond-funded projects stalled until it adopts formal allocations; members cite missing roofing work

St. Martin Parish Schools board meeting ยท September 4, 2025
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Summary

Board staff said projects cannot start because the board never formally adopted a division of bond proceeds. Trustees asked for rough allocations to prioritize HVAC and other projects and flagged two roofing projects that 'vanished' from prior plans.

Speaker 1 told trustees that when bond projects were proposed for the ballot, the board never formally adopted a method to divide the bond proceeds among project areas, and staff therefore cannot begin many projects. "We really can't start moving forward with projects until we know how much each area is allocated," Speaker 1 said.

Speaker 4 urged at least a nonbinding allocation by school or project to give staff direction. The speaker suggested allocating amounts for specific schools so projects such as HVAC replacements are not left in an undefined "general bucket." Speaker 4 gave sample allocations and asked staff to return with a plan for reassigning funds where needed.

On project management, Speaker 4 raised a concern that two roofing projects (one described as in the city and one in Saint Martinville) were included in earlier conversations with the prior project manager but later "vanished" from the plan, forcing the district to address them after the fact.

Speaker 1 said there is flexibility in leaving some funds unallocated for emergent needs but acknowledged the board should adopt at least a guiding allocation so staff can begin procurement and scheduling. No formal allocation motion was recorded in the transcript; staff will prepare an allocation proposal for board review so projects can proceed when the board adopts a plan.