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Board reviews quarter‑end finances, notes tax distribution shortfall and approves laptop purchase; votes to enter closed session on land acquisition
Summary
The board reported a PTIF balance of $352,667.97, noted an expected $499,004.90 distribution had not fully arrived, agreed to contact the treasurer for reconciliation, approved up to $2,000 for a district laptop and voted to go into closed session to discuss a real estate acquisition.
The board reviewed its fourth‑quarter financial report and discussed an unexpected shortfall in anticipated tax distributions.
Speaker 2 reported that total receipts into the PTIF were $352,667.97 and that the operating cash balance was approximately $347,000. "What came in was $352,667.97," Speaker 2 said. Board members noted they had been expecting a figure near $499,004.90 and observed a roughly $100,000 difference; members agreed the gap may reflect timing differences in tax collections and directed staff to contact the county treasurer (referred to as 'Corey') to reconcile the discrepancy before the next meeting.
The board also discussed ongoing compliance and quarterly reporting obligations with the state auditor’s office and considered when the district would require an external auditor or CPA; members said they believe the district is currently below thresholds that would mandate an external audit but will confirm.
Procurement action: Speaker 4 moved and the board approved a motion authorizing 'Will' to purchase a district laptop consistent with procurement policies, with an amount not to exceed $2,000. The board discussed using state procurement portals and small‑purchase rules to obtain a device with appropriate security management.
Closed session: the board voted to enter closed session to consider a real estate acquisition. The motion to enter closed session was approved by voice vote; members asked whether recording should be stopped prior to the closed session. No land acquisition details were discussed in open session.
Votes at a glance: - Approval of minutes (Nov. 8 work session and Dec. 8 items): motion moved by Speaker 4, seconded and approved by voice vote. - Motion to enter closed session to consider real estate acquisition: moved by Speaker 4, seconded and approved by voice vote. - Authorization to purchase a laptop (amount not to exceed $2,000): moved by Speaker 4, seconded and approved by voice vote.
Next steps: staff will contact the county treasurer to reconcile the tax distribution and report back at the next meeting; the laptop purchase will be executed consistent with procurement policy.
