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City IT consolidation credited with six-figure savings; staff will document results
Summary
IT staff described consolidation of city systems, migration to cloud services and an in-house rollout of infrastructure that staff say is cutting recurring costs by $300,000–$400,000 and lowering one-time wiring costs; commissioners asked for formal documentation to include in budget materials.
City IT staff presented a summary of a recently formed small IT team and the results of a year-long consolidation effort. Ryan Connolly and a colleague described merging disparate departmental platforms, consolidating software licenses and installing a citywide backbone to replace multiple vendors and inconsistent service across sites.
The presenters said consolidating software/licenses and moving many services to a single environment is on pace to reduce annual recurring costs by between $300,000 and $400,000. They also said in-house crew work to install wiring and backbone equipment produced a one-time estimated labor savings of about $185,000 compared with outside bids. "We've consolidated a lot of things...we are on pace of between 300 and 400,000 reduction in annual recurring cost," one presenter said.
Staff explained they have moved servers to cloud hosting for redundancy and are upgrading phone systems and access-control key-card systems to reduce replacement and operational costs. They noted cybersecurity layers are in place and said some details must remain confidential in open session. Finance and commissioners asked for a written, line‑item accounting of the savings to include in budget documents; staff agreed to prepare and circulate documentation.
What’s next: IT will submit a written summary of realized and projected savings along with metrics (licenses, vendor consolidations, phone/ISP contract savings) for the commission’s budget packet. Commission members asked that the figures be included in the state-of-the-city materials and future briefings.
