Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Public Safety topic
No spam. Unsubscribe anytime.
The Colony approves $455,924 upgrade to police and public‑safety records system
Summary
The Colony City Council approved a $455,924 contract with Tyler Technologies to replace the city’s aging records management system with an Enterprise Public Safety System; the one‑time and annual cost components were discussed at length by Chief Foxhall.
Mayor Richard Boyer and city officials approved a contract to upgrade The Colony’s public‑safety records and reporting system to Tyler Technologies’ Enterprise Public Safety System, a project City Hall said is necessary because the department’s current product is being retired.
Chief Foxhall told the council the system is NIBRS‑compliant and offers analytical tools that can produce heat maps and other reports to help deploy resources. “In 29 years, I have never seen police officers actually get excited about report writing,” Foxhall said, describing the new system’s improved usability. He said the project moves the city’s records to a CJIS‑compliant cloud environment and includes training for staff.
Staff provided a cost breakdown: a one‑time implementation fee of $148,750 and an FY25–26 maintenance amount of about $307,001.44, for a total contract figure presented to council of $455,924 (the maintenance fee will be shared among police, fire and dispatch). Foxhall said the maintenance figure is not entirely new money but reflects the department’s existing annual payments to Tyler at a higher, consolidated level.
Council members asked questions about functionality and future costs; Foxhall said vendors typically raise fees about 5% annually. The council voted to approve the contract; the motion was moved and seconded and passed during the meeting.
The council approved the purchase under the project funding already included in the FY25–26 budget. Officials said implementation will include staff training and migration to the new cloud environment; no implementation timeline beyond routine procurement steps was specified.
