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Brentwood staff proposes AI policy to establish guardrails for municipal use
Summary
City staff presented a draft artificial-intelligence policy that would set transparency, human‑in‑the‑loop review, privacy safeguards, and designated roles for municipal AI tools; commissioners welcomed the approach and urged attention to public‑records and data protection issues.
City staff presented a draft artificial-intelligence policy as part of the consent agenda, describing it as a set of guardrails to guide future AI applications in city services.
Speaker 1 said the policy focuses on definitions of AI systems, human‑centered design, security, privacy, transparency, accountability, workforce impacts and the designation of roles (including a generic chief AI operations role to be staffed later). Staff emphasized the policy is intended to permit measured, evaluated uses of AI — for example to help analyze documents or surface municipal resources — while keeping humans in the decision loop and avoiding the inclusion of confidential or protected records in third‑party AI systems.
Commissioners praised staff for proactive work and raised questions about implications for public records. Speaker 3 noted that AI can be useful for analyzing large documents but can also be “off base,” and urged staff to ensure accuracy and disclosure when AI is used. Speaker 6 and others asked that users be informed when content or images are AI‑generated; staff confirmed transparency provisions would address that. Staff also said they will work with legal counsel (Kristen) to check state law applicability before putting protected data into any external services.
Staff recommended adopting the policy to create consistent guardrails while continuing to evaluate appropriate applications and technical constraints.
