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OAA demonstrates new portal workflow and carry-forward scenarios for FY27 renewals
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Summary
OAA staff walked applicants through a redesigned grants portal (expanded budget tabs and reconciliation checks), a Spotsylvania County renewal example showing carry-forward and new-funding scenarios, and reminded applicants of March 16 and April 1/16 deadlines for new applications, renewals, and direct distribution reports.
The Opioid Abatement Authority demonstrated a redesigned renewal workflow for grant applicants during a technical webinar, showing how the portal’s expanded budget tabs and new validation screens help calculate carry-forward amounts and reconcile funding sources before submission.
Senior business analyst Matt Terrell ran a UAT demo using a Spotsylvania County renewal to illustrate the process of entering current-year personnel and operating expenditures, assigning OAA and non-OAA funding sources, and reconciling current- and upcoming-year totals until the system’s difference equals zero. "So for this particular example, I'm gonna be working through two different carry forward scenarios," Terrell said while stepping through personnel and operating entries and the read-only summary page.
Key deadlines flagged during the webinar: new project applications are due March 16, 2026, by 11:59 p.m.; renewal applications are due April 1, 2026; and direct distribution reports are due April 16, 2026 (these may be submitted as part of an application or as a standalone report). Lindecombe emphasized that direct distribution reports should cover all fiscal years funds were received (beginning with FY23) and warned that missing reports could affect an applicant’s ability to proceed.
The portal now breaks budget entry into multiple tabs that separate current-year personnel, operating and capital, funding sources, and upcoming-year requests, plus a read-only summary and validation step. Terrell showed how users can choose to apply carry forward either to reduce a next-year request or to supplement upcoming-year funding for timing differences. The system flags inconsistencies and shows a confirmation screen requiring applicants to confirm requested carry forward and new funds prior to submission.
OAA staff urged applicants to coordinate with CFOs and budget teams to ensure accurate year-to-date expenditures are reported and to begin renewal processes early to avoid delays. They also recommended engaging assigned OAA local-government liaisons for assistance and noted that portal performance issues reported promptly will not be held against applicants when extension requests are considered.
What’s next: OAA posted updated guidance and screenshots to the Abatement Academy page and scheduled additional technical webinars (dates announced during the session). Webinar materials and a video will be posted, and liaisons will reach out to localities as needed.
