Lindon adopts state-mandated data privacy policy, names staff to lead implementation

Lindon — The Lindon City Council voted to adopt a state-mandated data privacy policy Monday, approving Resolution 2025-31-R after a staff presentation and brief council discussion.

Administrator Cowie told the council the state now requires all local governments to adopt a data privacy policy and to identify staff responsible for implementation. "This is a new requirement by the state legislature that all local governments have to adopt a data privacy policy," Cowie said, noting the measure covers notices on forms that collect personally identifiable information and procedures for tracking and disposing of records.

Cowie said the city has already posted the required notice on its website and will add standardized language to hundreds of forms — from recreation registrations to land-use applications and utility accounts — so residents know why the city collects certain personal information and how it will be used. He identified the city recorder and assistant finance director (named staff: Chase and Britney) as designated chief administrative officers for purposes of the policy and named the deputy city recorder Whitney, a police administrative secretary Alicia, and records staff Clark and Lindsay as appointed records officers.

Council members asked about staff training and whether the policy addresses use of artificial intelligence. Cowie said training will be limited at first to short videos and materials the city will circulate and that the policy presented does not include specific AI processing rules. "There’s just some short videos and things that we'll pass along," Cowie said when asked about training. He said the city must adopt the policy by the end of 2025 and has until 2027 to formalize all implementation steps and procedures.

After discussion, Council member Hoyt moved to approve Resolution 2025-31-R as presented; a second was recorded and the council voted in favor. The mayor announced the motion carried and the resolution was adopted.

The council directed staff to assemble a progress report outlining what the city has already completed and what remains to be done for state inspection. Cowie said staff will return to the council with substantial updates as implementation work proceeds.

The resolution assigns responsibilities and begins a multi-year work plan; no specific disciplinary, enforcement, or budget amounts were discussed at the meeting.