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Cumberland City approves switch to NextGen finance platform, citing roughly $12,000 annual savings
Summary
The board approved a one-time $12,390 setup to move from FlexGen to a NextGen finance platform; presenters said the move will reduce annual support from about $22,440 to $9,928 and add online account look-up and document management functions.
City officials voted to approve a transition from the current FlexGen reporting system to a NextGen finance platform offered through a local-government vendor. Recorder Mathis told the board the city currently pays about $22,440 for the reporting system and that the NextGen option would require a one-time setup fee of $12,390 but reduce annual support to $9,928, producing about $12,000 in annual savings after the transition.
"If we can save $10,000 a year and we get more access to things ... it's gonna have less errors," Recorder Mathis said during the presentation. The recorder also described online features that let residents type their name and see account balances for water, citations and property taxes.
Board members asked whether document management and integrations were included and discussed budgeted amounts. A motion was made, seconded and put to a roll-call vote; the transcript records 'Yes' votes by Dustin, Gillum and Taylor. The motion carried as recorded in the meeting minutes.
The presenter noted the initial $12,390 is a one-time cost and characterized the platform as giving the city improved capabilities without increasing the city's long-term software spending compared with the current contract.
Next steps recorded in the meeting: staff will proceed with contracting and arrange implementation details, and the city will monitor next-year support pricing as part of budget planning.
