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Committee weighs Avalon movie night, ice-skating, wine tasting and workshops; seeks costed proposals
Summary
The Community Engagement Committee reviewed several event proposals — an Avalon movie night (capacity and pricing constraints), ice-skating rental, wine tasting, art workshops and rafting — and asked volunteers to return with priced proposals for council consideration.
The committee discussed several event proposals and asked members to return with costed, runnable proposals to present to the council.
Avalon movie night: Committee members reported written availability limitations from Avalon: weekend evenings are restricted; Avalon 2 (the smaller upstairs theater) seats about 130 and has specific time windows (examples given for March weekday/midday and limited evening slots). Pricing discussed included discounted nonprofit ticket pricing ($5.25—$5.70 per attendee for earlier slots; $7.25 for later slots) and an approximate $200 movie-rental fee; members estimated the total cost for an Avalon film night and modest reception at roughly $700—$1,000 depending on food and staffing choices.
Ice skating and other options: Members raised ice skating as a family-friendly option with rink rental reported at about $3.75 per hour (per rink/time slot). Additional options discussed included a small art workshop (budget estimate $500 for 15—20 participants), a wine-tasting that could be held in person or virtually and scaled by price, and a whitewater rafting trip estimated at about $3,500 for 30 people.
Next steps and fund considerations: The committee favored larger, village-wide events that include broad participation but also asked members to identify which offerings should be subsidized by the village and which might be cost-recovery or participant-pay. The committee asked two volunteers to assemble details (dates, venue availability, capacity, and costs) for presentation to the council at the upcoming meeting.
The committee also discussed whether events should be family-oriented or adult-only and recommended defining target audiences in each proposal to avoid mismatched expectations for timing and activities.
