Board adopts 2026 rules of procedure with remote participation language; staff flags FOIA and ethics training

The King William County Board of Supervisors approved updated bylaws and rules of procedure for calendar year 2026 that add model language governing remote participation and virtual etiquette.

A staff presenter described the changes as cleanup language reflecting model provisions from statewide FOIA advisory bodies. The rules retain the county's practice that a majority of the board must approve a remote participant before that person may join and participate. Staff also said the rules include guidance intended to protect confidentiality when members participate remotely in closed sessions.

Separately, staff reviewed disclosure and training obligations. Supervisors were told that, starting Jan. 1, each supervisor must file a completed, signed and dated state and local statement of economic interest with the deputy clerk (identified in the meeting as Hazelworth) and that the filing will be a public record when submitted. The deputy clerk or staff will provide paper or digital copies; the stated due date for filings is Feb. 1. Staff also reiterated that statewide FOIA (Freedom of Information Act) and COIA (Conflict of Interest Act) training is required for newly elected supervisors within two months and for incumbents every two years, and recommended webinar participation to stay current with changes in state law.

The board adopted the rules as presented after a motion and second.