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Election committee begins voter-roll verification; contractor reports 829 unique entries
Summary
At a meeting of the Election Committee of Martin's Additions, contractor Logan Rayburn presented initial reconciliation results showing 829 unique entries and significant name-variation mismatches; the committee agreed to a stepwise spreadsheet workflow and committed to completing a first screening this week before contacting residents.
The Election Committee of Martin's Additions met to begin a multi-step verification of the village voter roll, approve meeting minutes and set outreach plans ahead of the March candidate filing deadline. Contractor Logan Rayburn reported the first pass of data reconciliation and outlined the next steps.
Logan told the committee he found 829 unique values after comparing last year’s voter roll with this year’s office directory. Of those entries, 428 appeared on both lists, 10 represented unoccupied houses, 193 were on last year’s voter roll only, and 198 were on this year’s office list only. He said automated matching treated name-variations (for example, 'Jeff' versus 'Jeffrey') as distinct entries and that much of the early work would be committee members marking obvious duplicates in the spreadsheet.
The committee endorsed a structured workflow Logan described as document A → A2 → A3: committee members will mark duplicates and notes in a copy of the initial spreadsheet (document A); Logan will consolidate comments into an A2 that reflects committee markups; and he will then produce an A3 working sheet for follow-up calls and final verification. Chair and others urged members to add initials and short comments on rows they know, and to return markups within a few days so Logan can reduce the number of records requiring phone verification.
Village staff will support the process. Michael Silliman said he will compile office-list changes and send a timestamped change log to Logan to explain why some names were removed (for example, moves or deaths). Committee members agreed that where last names have changed the office list should prevail, and that any preferred first-name changes should be confirmed by phone with the resident before altering the legal voter-roll entry.
Logan offered to provide both Excel and Google Sheets versions of the documents and said he would send updated files and his phone number to the committee. The group set a target for the first screening to be completed later in the week (Wednesday–Thursday), after which Logan will issue the A2 spreadsheet and begin the A3 verification calls.
Next steps: committee members will return their marked-up copies of the spreadsheet to Logan, Michael Silliman will send his change log, and Logan will produce A2 and A3 sheets for the auditable verification process.
