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Board authorizes CFO to sign Motorola milestone certification triggering next payment

Pottawattamie County Board of Supervisors · February 10, 2026

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Summary

Board authorized the county CFO to sign a Motorola contract milestone certification after staff confirmed staged shipments and discussed milestone percentage and invoicing; board asked to be alerted before future payment requests.

County public safety staff updated the board on the Motorola radio project and asked the board to authorize Chief Financial Officer Mitch Kai to sign a milestone certification required under the contract to allow a subsequent payment to the contractor. Captain Sam Markfeldt and project staff said equipment had shipped to a staging site and that payment timing reflects contract milestones rather than county receipt of inventory to final sites.

There was a question about whether the requested payment represented a 30% milestone rather than a 60% payment; the project team said the change order divided the payment and that an invoice reflecting the correct milestone would follow. "With signing this milestone certification, then we make the second installment payment that is due…" staff said, and later clarified the amount should align with the 30% milestone.

Board member Wickman moved and Jorgensen seconded a motion authorizing Mitch Kai to sign the certification; the motion passed by voice vote. Board members asked staff to notify the board when future milestone payments and invoices are requested.