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Council reviews short‑term rental tracking software contract and lodging‑tax funding plan
Summary
Staff recommended a $28,500 contract with short‑term rental compliance software after vendor vetting; funding is expected to be covered from lodging tax revenue share with the tourism board, pending council approval.
Staff told the council they recommend contracting with Decker/Deckard Technologies for short‑term rental (STR) tracking, monitoring and compliance after vetting multiple vendors.
Chad described features the city would obtain for a base price (about $5,000) and a total contract price of $28,500, including address identification, compliance monitoring, an STR registration portal, tax payment portal, inspection module and unlimited accounts/training. Staff said the vendor can onboard and train staff by April 1 and cited positive references from other municipalities. The system includes outreach tools to contact legacy STR operators and a public portal to view STR locations.
On funding, staff said the cost could be covered from lodging tax revenue before the revenue share calculation with the tourism board (a similar structure to past contracts). Council members asked about headcount impact; staff said the software will reduce manual work and likely avoid adding personnel. No formal vote was recorded in the transcript.
