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Youth commissioners report vendor confirmations for community event, confirm Yak Attack trip and mark staff retirement
Summary
The commission reviewed vendor outreach for an upcoming community event (about 20–26 confirmed vendors, maybes could push the list to ~30), discussed marketing and logistics timelines, noted a Yak Attack trip on March 7, and acknowledged staffer Leanne McPhillips’s retirement.
Commission members reviewed outreach results for a planned community event and reported a mix of confirmed vendors, maybes and declines.
Speakers presented a checklist of organizations that have confirmed participation, including Town Cats, Voicepedia, Red Cross and a STEM/MESA program; others were listed as maybes or had declined. One presenter said the confirmed list stood at about 20 and could reach 26 with maybes, and suggested the group could ultimately reach roughly 30 vendors if outstanding replies are positive.
The marketing committee urged a concentrated month-long outreach push once school break ends, recommending flyers, social media, school tabling (Gilroy Unified School District events were cited) and a schedule that ensures materials are ready one month before the event. The logistics team was assigned responsibilities including gift baskets, decor, food, raffles and volunteer coordination.
Speaker 3 announced a separate volunteer opportunity and trip to the Yak Attack conference in Los Altos on March 7, saying, “We have 6, who have signed up” and that organizers would provide registration links and parent permission for minors.
The commission also acknowledged long-time staff member Leanne McPhillips, who said she has enjoyed supporting the commission and expects her replacement may not be hired until May or June.
No formal votes or contract awards were recorded in the transcript; members planned follow-up outreach to remaining vendors and to finalize marketing and logistics after the school break.
