EDC directs staff to book Wilco recruiting trip to South Korea pending available funds

The Liberty Hill Economic Development Corporation discussed sending its executive director on a Williamson County Economic Development Partnership recruiting trip to South Korea and directed staff to proceed with reservations so long as funds are available.

An EDC presenter outlined the trip as a weeklong prospecting opportunity tied to an industry conference, noting the county partnership maintains an office in Korea and the delegation would meet pre-arranged prospects. The presenter estimated round-trip airfare around $4,000 and hotel costs in the neighborhood of $260 per night and said some meals and event costs may be covered by the partnership.

Board members debated whether to send one or two staff members. One member said the learning value of in-person exposure justified sending a second attendee if costs stayed within a reasonable ceiling. Another member expressed concern about operational coverage when multiple staff attend outside events and asked for contingency plans to ensure continuity of local responsibilities.

On budgeting, staff said money for the trip could come from business development or marketing funds already in the EDC budget and that a budget amendment could be brought later if necessary. The board did not take a formal roll-call vote; instead, the board directed staff to book the trip assuming funds are available and requested staff return a budgetary breakdown once costs are known.

The board also discussed travel policy and per diem procedures and noted staff would use existing city per-diem rules or charge expenses to credit cards where allowed and reconcile later.

Next steps: staff will proceed with booking under the direction of the board if funds are confirmed and will report exact costs and any required budget amendments at a subsequent meeting.