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Sheriff seeks and wins funding for CAD upgrade and camera plan; board approves $40,997 for CAD and allows $60,000 CIP to start cameras
Summary
Sheriff April Edwards told the board she secured two VDEM awards—$200,000 for 9-1-1 call handling and additional CAD software funding—and asked the board to approve $40,997.10 to complete a CentralSquare CAD implementation; the board also agreed to let her apply $60,000 in CIP funds toward a $389,000 Liberty Square camera plan.
Sheriff April Edwards updated the Mathews County Board of Supervisors on Oct. 16 about multiple technology and security projects and obtained board approval to advance two of them.
Edwards said the Virginia Department of Emergency Management (VDEM) awarded two grants to the county: a $200,000 grant for 9-1-1 call handling and an additional VDEM line that can be used for CAD (computer-aided dispatch) software. She said the preferred CAD solution is CentralSquare and that the vendor's total CAD cost is approximately $156,204.55, with the 9-1-1 call-handling portion at $130,745. Because some grant lines are restricted and will not cover every element, Edwards asked the board for $40,997.10 to complete the software purchase and associated integration.
Board members characterized the request as a public-safety priority. A roll-call vote approved the $40,997.10 expenditure: Mr. Walls — Aye; Ms. Phillips — Aye; Mr. Jones — Aye; Mr. Bowen — Aye.
Edwards also presented a countywide cloud-based camera proposal to cover Liberty Square and multiple county buildings. The vendor's 10-year plan was priced at $389,000; financing options presented included a 5-year, 0% payment plan. Edwards asked to apply $60,000 in CIP funds already awarded to the sheriff's office as a down payment so the project can begin now, citing improved exterior coverage, cloud storage, alerts to designated staff and reduced server storage burdens. The board approved using the $60,000 CIP allocation for a 10-year camera plan with procurement oversight (motion passed). Edwards said the county would still need to finalize procurement and financing details.
What happens next: County procurement staff will review vendor proposals, the county administrator will sign off on Liberty Square procurement, and the sheriff's office will begin integration planning. Ongoing maintenance and support will require annual budgeting; Edwards said the cloud model reduces on-premises server replacement costs.
