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Council advances three budget requests: vehicle procurement process, $17,000 IT asset-tracking proposal and City Hall landscaping
Summary
Council gave staff consensus to pursue (1) a vehicle procurement/rotation process (including interlocal/TIPS options), (2) further scoping and pricing for a vehicle/asset ETL consultant (budget not to exceed $17,000 as presented), and (3) expanded landscaping/design options for City Hall entrance improvements.
During the May 14 meeting council members presented three separate budget requests for staff to research and bring back to a budget workshop.
Councilmember Raymaker asked staff to explore contracting an IT professional to build a vehicle and asset metric tracker — an ETL (extract, transform, load) that would pull fleet and asset data into a centralized reporting tool; staff estimated the consultant work would be less than $17,000 but emphasized the scope is custom and that staff would return with implementation details and licensing questions. "I just thought it would be good to streamline it by having somebody come in who actually does it pretty much on a daily basis," Raymaker said.
Councilmember Pollard proposed a process to secure and rotate vehicles earlier (including letters of intent or interlocal agreements and using TIPS as an option) so fleet replacements can be timed for better trade-in value; council discussed vehicle options (Tahoes, Ford Explorers, hybrids/electric) and maintenance and performance trade-offs.
Mayor and staff also asked council for direction on City Hall facade and entrance landscaping; staff suggested engaging a landscape architect or vendor Landology to scope costs and produce proposals.
Council gave consensus to move each request forward for deeper scoping and pricing to inform the FY25–26 budget workshop.
