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Audit of Auburn High student activity accounts finds small variances; committee discontinues inactive clubs and holds $2,368.33 pending audit
Summary
A business-office review of Auburn High School subaccounts found a handful of variances and a corrected 'true balance' for several class and club accounts; the committee voted to close inactive clubs and to hold $2,368.33 in assets until an internal audit is complete.
The Auburn School Committee on Jan. 21 reviewed an internal reconciliation of Auburn High School student-activity subaccounts and approved two motions to discontinue inactive clubs and to hold disposition of their remaining funds until the completion of a full internal audit.
Missus Stanek reported that she had matched withdrawals and deposits across school years and verified most accounts; she noted a few variances, including an unrecorded deposit of $775 (April 8, 2024) and a misrecorded Boundless Adventures payment that led to a $1,218 negative variance in one year before correction. She said the class of 2025's reconciled true balance is $11,704.38 and that advisers who participated signed off on verified balances.
The committee reviewed several inactive Auburn High accounts (Blastoff Cafe, Fish and Game Club, Alliance, Bowling Club). Stanek recommended two actions: discontinue the inactive clubs and hold the disposition of the combined balance until the internal audit completes. Committee members calculated the total assets under consideration as $2,368.33.
A member moved to approve discontinuance of the named clubs "per the Auburn Public School student activity accounts, policies, and procedures manual." The committee approved the motion by voice vote. A second motion to hold disposition of $2,368.33 until completion of the FY25-26 internal audit was moved and approved by voice vote.
Stanek said advisers and students will be given an opportunity to review the reconciled pages; she also described ongoing meetings with groups that will determine transfers, scholarship accounts and other post-reconciliation actions. The committee agreed to return the manual and detailed reconciliations for additional review at a future meeting.
