Clarksburg meeting reviews sewer and street project updates, approves multiple contractor payments and forwards rate ordinance to council

Speaker 1 called the meeting to order and the board approved the minutes before moving into project updates and financial items.

Speaker 4, a staff member presenting project updates, said the contractor "has now completed all of the trunk line installation" for the Long-Term Control Plan (LTCP) Phase 5A and that crews are focusing on installing drop inlets; "I think they got 4 yesterday and 6 today," he said. He reported sanitary sewer tie-ins are complete and that if crews "average 5 a day, they'll be on track to get on done on time." Speaker 4 also said the Arlington Sewer Extension environmental documents were returned to the Army Corps and design comments were nearly complete.

The meeting included discussion of a draft Change Order No. 3 for the LTCP work. Speaker 4 told the board the contractor has agreed to quantities but had not provided formal price confirmation. He said an initial contractor submission appeared to double the stone/aggregate quantities by treating sanitary and storm trench widths separately (counting 11 feet each) rather than reflecting the actual trench geometry (about 5 feet sanitary, 6 feet storm). Speaker 3 moved to approve Change Order No. 3 for Independent Enterprises for the LTC project in an amount not to exceed $367,293.82, but the transcript does not record a final vote on that motion; Speaker 1 noted the item would be considered next week for formal action.

On payments and invoices, the board approved multiple items related to the projects. Speaker 2 moved to approve Pay Application No. 12 to Independent Enterprises Inc. in the amount of $485,307; the motion received recorded assent. Thrasher Engineering invoices were considered: Speaker 3 moved to approve an invoice for LTCP Phase 5A for $10,000 (no recorded vote in the excerpt), Speaker 2 moved and Speaker 3 seconded approval of Thrasher's invoice for Clarksburg Phase 5B for $21,000 (board voted in favor), and the board approved Thrasher's invoice for the Hawthorne/Arlington Sewer Extension for $40,500. The board also approved a payment application to ProContracting Inc. for the Wolf Summit Sewer Extension in the amount of $104,009.21.

Speaker 2 asked about overall completion timelines for downtown work and the gas company's scope. Speaker 4 said the gas company's main line installation is complete, tie-ins have been done, and sewer crews are still installing drop inlets and laying water line on Pike and Main Streets; work had progressed near local businesses and still needed to reach 6th Street. Several participants discussed schedule pressure and possible stretching into March, with paving expected to follow.

In other business, Speaker 1 introduced an ordinance of the City of Clarksburg amending the code related to imposition of rates for services rendered. Speaker 2 moved to forward the ordinance to city council for two readings, and the board voted to send the ordinance.

The meeting also included a staff report that Summit Park received a final order from the Public Service Commission authorizing a conveyance; staff are arranging deeds and the disposition of equipment, with a planned closing of April 1.

Votes at a glance: - Approval of minutes: motion by Speaker 2, second Speaker 3; recorded assent. (SEG 001–008) - Pay Application No. 12 to Independent Enterprises Inc., $485,307: moved Speaker 2; recorded assent. (SEG 126–136) - Thrasher invoice — LTCP Phase 5A, $10,000: moved Speaker 3; vote not recorded in excerpt. (SEG 137–141) - Thrasher invoice — Clarksburg Phase 5B, $21,000: moved Speaker 2, second Speaker 3; board voted in favor. (SEG 142–149) - Thrasher invoice — Hawthorne/Arlington Sewer Extension, $40,500: moved Speaker 3, second Speaker 2; board voted in favor. (SEG 150–158) - ProContracting payment — Wolf Summit Sewer Extension, $104,009.21: moved Speaker 2, second Speaker 3; board voted in favor. (SEG 163–169) - Ordinance amending city code re rates: motion to forward to city council by Speaker 2; board voted to send to council for two readings. (SEG 170–181) - Change Order No. 3 for LTCP (Independent Enterprises), not-to-exceed $367,293.82: motion by Speaker 3; no recorded final vote in the excerpt, item flagged for consideration next week. (SEG 077–100)

Speaker attributions in direct quotes are used only as they appear in the transcript. The board left the change order for further confirmation of price and scheduled some approvals and final invoices for the next meeting. The meeting closed after brief acknowledgments and thanks from participants.

Next steps: formal vote or re-presentation of Change Order No. 3 is expected next week; the ordinance will proceed to city council for two readings; staff will present a final GIS invoice and other closing invoices at the next meeting.