Greenfield council adopts citywide fraud, waste and abuse policy

The Greenfield City Council on Tuesday adopted a citywide fraud, waste and abuse policy designed to strengthen internal controls and provide clear procedures for reporting and investigating suspected misconduct.

Assistant Administrative Services Director Evelyn Mullen told the council staff recommended adoption of Resolution 2026-07 to formally establish the policy and direct staff to implement it citywide. "This policy reflects best practices for California local governments and supports the city's commitment to transparency, accountability, and responsible stewardship of public funds," Mullen said.

The policy consolidates definitions of fraud, waste and abuse, establishes multiple reporting channels — including supervisors, department heads, human resources and the city manager — and allows for confidential or anonymous reports to the extent permitted by law. It also sets out investigation protocols that may involve internal staff, legal counsel, auditors or law enforcement depending on the allegations.

Mullen said confirmed violations could lead to disciplinary action, contract remedies, civil recovery or referral to law enforcement. She told the council the city attorney reviewed the policy and found it consistent with applicable California law. Staff said there is no direct fiscal impact from adopting the policy and that implementation will be handled within existing staff resources.

Council members praised the measure as long overdue and noted the city auditor had requested a formal policy during the recent audit. After brief discussion the council moved to adopt the resolution; the motion was seconded and approved by voice vote.

The resolution directs staff to implement the policy across city departments and to provide follow-up to the council as appropriate.