Internal audit subcommittee says procure-to-pay review is 'work in process,' requests org charts and bank schematic

Bill, chairman of the internal audit subcommittee, reported that the committee's review of the town and school procure-to-pay processing controls remains "a sort of work in process." He told the committee that since the December 3 meeting he had met separately with Town CFO Anne and First Selectman Diane Wilson and had a conference call with CliftonLarsonAllen (CLA), the outside firm assisting the review.

Bill said he plans to convene the subcommittee "toward the back half of next week" to review management observations and align next steps. He asked that at the next full audit committee meeting representatives from the school and town finance teams — identified as Sean for the schools and Anne for the town — "just spend a few minutes" to show organizational charts, noting which positions are filled or vacant and listing key duties under each box. He also requested that Treasurer Andrew Brooks provide a 5–10 minute schematic of the town's bank account structure, including CVAs, zero-balance accounts, sweeps and investment accounts, so members can better understand cash-management and account-opening practices.

The request for org charts and a bank-account schematic was framed as a factual step to clarify roles and controls: Bill told members these materials are "off the shelf" items that would help the committee evaluate the procure-to-pay controls and the town's responses to CLA's draft observations. Speaker 4 confirmed an outreach to Bill to help prepare materials.

Committee members agreed to add the org-structure and cash-management walkthroughs to the agenda for an upcoming meeting in early March and to tidy open issues before the next full committee meeting. No formal changes to policy or formal approvals were made at this session; Bill said the subcommittee meeting would be the venue to consider management responses and potential next actions.