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Manager proposes committee policy to align committees with fiscal year and formalize staff support
Summary
The town manager presented a proposed committee policy to align committee terms with the fiscal year, name a staff facilitator, set annual schedules, clarify budget request procedures, require chair training, and require mission statements; council suggested circulating the draft to committee chairs before formal introduction.
Town Manager EJ presented a draft committee policy intended to accompany a recent ordinance amendment, proposing that committee terms align with the fiscal year and that a town staff facilitator (the deputy town manager) support committee operations.
EJ said the draft would "clarify and codify" unofficial committee practices: staff facilitation for agendas and Zoom logistics, an annual meeting schedule developed with town staff, a process for committee budget requests, a requirement that committee chairs complete an online state course, and a requirement that committees have mission statements approved by the mayor and town council (speaker 3).
Council members generally supported the proposal as consistent with past staff work and recommended EJ circulate the draft to committee chairs for feedback before formal introduction. No action to adopt the policy was taken at the meeting; staff will distribute the proposal to chairs and return with any suggested changes before introduction.
