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Herriman Council reviews preliminary FY27–28 budgets for legal, HR, IT and communications
Summary
Council staff outlined preliminary FY27–28 department budgets: $60,000 reallocation for prosecution, $1,700/license contingency for eProsecutor, $28,000 in HR software costs, an AI pilot for report writing, and rising newsletter/postage costs being evaluated.
Council staff presented preliminary budget details for several support departments at the Feb. 11 Herriman City Council meeting, flagging a handful of modest reallocations and pilot projects expected to affect FY27–28 spending.
Finance and department leads said the city attorney requested moving $60,000 from an outside legal-counsel line to a contract-prosecution line to cover prosecution work while internal staffing stabilizes. The presentation said the change was intended to reduce outside counsel use as in-house capacity becomes available.
The prosecution office also asked that the council budget $1,700 per license for the eProsecutor software in case a previously covering grant does not continue; staff said the line would be reduced if a grant is confirmed before budget adoption.
Human resources reported modest changes tied to a planned HR and payroll software implementation, with half the first-year cost—$28,000—noted in HR’s request. HR also plans to retain its legacy applicant-tracking system temporarily to preserve historical data and listed an employee-recognition/hospitality budget that included items such as seasonal events and benefits that staff said totaled tens of thousands of dollars annually.
Information technology described a recently authorized AI pilot for report writing and research. A staff presenter said the vendor contract (from Madison, AI) will be brought to the council at the next meeting for formal approval if the pilot proceeds. IT also recommended creating a centralized radio maintenance and repair fund to pay for upkeep of city radios and related equipment.
Communications staff described rising subscription and postage costs for the city newsletter and are exploring options to reduce expenses—suggestions included switching paper grade, changing frequency to quarterly, or creating opt-in paper subscriptions. Staff estimated monthly printing costs between $2,000 and $2,400 and said the amount of mail-in readership is difficult to measure.
Council members asked about outreach to older residents who rely on mailed newsletters and discussed possible cost-sharing allocations tied to utility billing. Staff said any final changes would be brought back with cost and utilization data.
Next steps: staff will incorporate council feedback and return with budget materials and the Madison AI contract for council consideration at future meetings.
