Votes at a glance — Needham PBBC/SBC (Feb. 9, 2026): invoices, requisitions, and a $75,000 change order

The Town of Needham’s Permanent Public Building Committee (PBBC) and the concurrent School Building Committee (SBC) approved multiple motions by roll-call vote during their Feb. 9, 2026 meeting. Below are the items recorded on the transcript and the committee’s recorded outcomes.

1) Tower Construction requisition — $244,622.37 - Motion: Approve requisition to Tower Construction for work through Jan. 2026 (general contractor's budget). - Outcome: Approved by roll-call vote (members recorded as voting "Aye" on the transcript). (Transcript reference: motion introduced SEG 148; vote recorded SEG 160–176.)

2) Utile Inc. invoice (architect services) — $13,925 - Motion: Approve Utile Inc. invoice for Dec. 2025 services (architect's budget). - Outcome: Approved by roll-call vote. (Transcript reference: motion SEG 178–187; vote SEG 189–201.)

3) G & R Construction invoice — $329,992 - Motion: Approve G & R Construction invoice (through Jan. 2026) charged to the general contractor's budget. - Outcome: Approved by roll-call vote. (Transcript reference: motion SEG 304–314; vote SEG 315–333.)

4) Weston & Sampson invoice (designer) — $35,726 - Motion: Approve Weston & Sampson invoice for Dec. 2025 services from designer budget. - Outcome: Approved by roll-call vote. (Transcript reference: motion SEG 334–344; vote SEG 345–357.)

5) Houshaut International invoice (architect consultant) — $2,400 - Motion: Approve Houshaut International invoice for Jan. 2026 services (architect's budget). - Outcome: Approved by roll-call vote. (Transcript reference: SEG 396–407.)

6) BH + A Architects invoices — $21,000 and $14,000 (aggregate $35,000) - Motion: Approve two BH + A invoices for design services charged to ArqTech budget. - Outcome: Approved by roll-call vote. (Transcript reference: SEG 472–508.)

7) CHA cost-estimating invoice — $11,150 - Motion: Approve CHA invoice for Jan. 2026 cost estimating services (misc. budget). - Outcome: Approved by roll-call vote. (Transcript reference: SEG 509–538.)

8) HMFH change order — $75,000 - Motion: Approve additional services change order for HMFH Architects to cover environmental testing, ANRAD filing, tree assessment, geotechnical testing (liquefaction), and contingency. - Outcome: Approved by roll-call vote. (Transcript reference: SEG 2570–2676.)

9) HMFH invoices — $85,000 and $19,210.96 (aggregate $104,210.96) - Motion: Approve HMFH January 2026 invoices charged to the architect's budget. - Outcome: Approved by roll-call vote. (Transcript reference: SEG 2684–2716.)

10) Yvo Hill invoice — $29,770 - Motion: Approve Yvo Hill invoice for Dec. 2025 services (misc. budget); includes CMR prep and recent cost estimate. - Outcome: Approved by roll-call vote. (Transcript reference: SEG 2717–2761.)

How the transcript records votes: For each motion, the chair introduced the motion (often "The chair will so move"), a second is recorded in many cases (sometimes unspecified), and roll-call votes were read aloud with members recorded as saying "Aye". The transcript lists named members who voted; where voting names are inconsistent in the transcript (e.g., "Stuart" vs. "Stewart") the committee’s roll-call was recorded in the meeting audio/transcript as presented.

Notes and caveats: This roundup lists motions and outcomes exactly as recorded in the February 9, 2026 transcript. Where details (such as mover/second names) were not specified in the audio/text, the summary notes that fact rather than inferring additional attribution. Several invoices and the change order are tied to the Pollard schematic/sustainability work described in the SBC portion of the meeting; environmental testing funded by the change order will inform future cost and design decisions.