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Rhinebeck board keeps Hartford paid-family-policy for 2026 and agrees to show employee apportionment on pay stubs
Summary
Trustees decided to continue the village’s Hartford paid family medical leave policy for 2026 and to have the employee apportionment show as taxable earned income on pay stubs rather than eliminate the benefit; a policy review is planned for 2027.
Trustees debated a New York State tax reporting change that treats employer-paid portions of paid family medical leave as taxable earned income when the employer pays the employee apportionment. Staff explained two options: (1) charge employees their apportionment directly or (2) have the village pay it and show the apportionment as taxable income on employees’ pay stubs.
Board members weighed employee fairness against the administrative simplicity of keeping the current Hartford policy in place. Several trustees noted the actual per‑pay cost is small (roughly $8–$10 per pay period), but that the reporting change means employees will see a taxable line on their paystubs. Trustees discussed getting alternate quotes, using the state option, and reviewing the policy during the 2027 budget cycle.
By voice vote the board moved to keep the Hartford policy for 2026, continue paying the employee apportionment and allow the reporting to appear as taxable income on employees’ pay stubs. Trustees requested staff obtain additional quotes and present policy options during the next budget cycle for 2027.
Ending: Staff will send guidance to employees explaining the change in payroll reporting and bring alternative plan options and quotes to the board for the 2027 policy decision.
