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Supervisors adopt revised telecommuting policy; departments keep monitoring responsibilities
Summary
The board approved a revised telecommuting policy that clarifies definitions, adds out-of-state telework language, and leaves implementation detail and monitoring to department managers; HR said photos and login records are used to confirm remote-work arrangements.
Calaveras County supervisors adopted a revised telecommuting policy at their Feb. 10 meeting that updates definitions of telecommute/remote work, adds explicit language on out-of-state telework and clarifies department-level responsibilities for monitoring staff performance.
Nick Marvin, Human Resources manager, presented the changes and said the revisions reflect lessons learned from the county's temporary COVID-era policy and subsequent permanent policy. "A lot of it is clarifying language such as the definitions... identifying what is telecommute, what's remote work, what's telework," Marvin said. The policy also incorporates language many departments already use for out-of-state telework so the approach is uniform across the county.
Supervisors questioned how departments will ensure employees are actually working when remote; HR staff and HR Director Katie Hawkins said monitoring is a departmental responsibility. Hawkins said managers set procedures and goals and that departments may require photos of the employee's workspace and use login tracking to verify work time. Marvin added employees must be reachable during work hours and respond within a required timeframe.
A motion to adopt the policy was moved and seconded and the board recorded 'Aye' votes. The policy takes effect Feb. 10, 2026. The board and HR said they expect departments to implement procedures suited to their operational needs and to submit questions to HR where necessary.
