Vendor pitches digital gym scoreboards to Gateway; board asks about costs, revenue share and contract terms
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Summary
A company representative proposed installing two digital scoreboards (a 17x10 and a 12x7) at Gateway High School at an equipment value the vendor cited as about $152,000, with a $7,500 annual software license and a 25% revenue-share referral model. Board members pressed the vendor on warranty, local costs, training, and end-of-contract options.
A representative of a digital scoreboards company presented a proposal to the Gateway School District board to install two large LED scoreboards in the high school gym and described a revenue model the vendor said would largely offset district costs.
Charlie Meagan introduced the presenter as the company’s representative. The presenter told the board the core package typically includes a 17-foot-by-10-foot scoreboard on one gym end and a 12-by-7 board on the other. "It's roughly a $152,000, of equipment for those 2 boards and all the servers and racks," the presenter said, adding the system is cloud-based and that the district would pay annual software licensing to ScoreVision.
The vendor described the ongoing economics: a $7,500 annual ScoreVision software license paid by the district and a revenue-share program that pays the district 25% of advertising revenue from referrals generated by the school. "Any advertising that comes from referrals that come from Gateway, get 25%," the presenter said. The company emphasized it conducts sales activity on the district’s behalf and said the district would not be required to perform sales.
Board members asked about advertising content, warranty and service. The presenter said advertisers are primarily local businesses and that the company screens advertisers to keep content family friendly. On service and coverage the presenter stated there is a seven-year parts warranty and five years for labor. The presenter said ScoreVision provides first-line remote support and that Digital Scoreboards handles hardware issues, and that boards are generally insured under the district's policy once affixed to school property.
Contract length and end-of-term options were a focus. The vendor said typical agreements run 10 years and described four end-of-term outcomes: allow the agreement to roll over year-to-year; a five-year extension with revenue share shifting to 50/50; a fair-market-value buyout; or removal of vendor equipment if the district chooses to fund and run its own system.
Board members also asked about district responsibilities and costs. District staff said cabling and electrical work would be the district’s responsibility; one staff estimate referenced in the meeting put electrical work at roughly $1,200 at most. The vendor said training for maintenance staff and a ScoreVision Academy classroom guide are included, and that the vendor can provide ongoing sales support if initial revenues fall short of underwriting assumptions.
No contract vote occurred at the meeting. Board members agreed to continue the discussion and receive a formal written proposal for consideration at a future regular meeting.