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Board OKs $5,000 task order with VMC for on-call communications-facility consulting
Summary
The Board approved a task order reserving up to $5,000 annually for VMC to provide consulting on communications facilities (e.g., review carrier proposals, code compliance, lease negotiations). Staff said carriers typically fund review when they submit upgrades.
The Board of Public Works approved an up-to-$5,000 task order with VMC to provide on-call consulting services related to communications equipment on city structures.
Roger described the task order as a placeholder budget for technical reviews, lease negotiations and construction inspections when carriers such as AT&T or Verizon propose changes to towers or water-tank sites. Staff said the city typically requires carriers to pay an initial fee (they mentioned an $8,000 upfront fee in past practice) and that VMC would be billed to the carrier for review time if the city requests it in relation to a specific carrier application.
Board members asked about how the $5,000 cap would be used, whether services would be billed to carriers, and whether the city could forgo the task order until needed. Staff said the task order would remain unused if not drawn upon and could be moved into annual budget planning in future years; they also said individual carrier projects would still be negotiated separately where costs exceed the placeholder amount.
A motion to approve the task order carried on a voice vote with one recorded 'no' vote noted in the minutes.
