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Council advises staff to ask current trash vendor about a two‑year extension while preparing for RFP
Summary
Council discussed the municipal solid waste contract’s two‑year extension option; staff will informally ask the current vendor about interest in an extension while preparing for a possible RFP, with an eye toward saving taxpayer dollars and preserving services like recycling and bulk pickup.
Council discussed options for the town’s municipal solid waste contract, which contains language allowing up to a two‑year extension. Staff recounted prior negotiations with the incumbent vendor (Waste Connections) and said the vendor had previously expressed reservations about extending the contract because of low CPI adjustments affecting profitability.
Council members expressed a preference to ask the vendor informally whether they would consider an extension rather than immediately launching an RFP process; several council members emphasized interest in exploring any avenue to save taxpayer dollars and to maintain services (trash, recycling, bulk pickup). Town attorney/commenters said staff may contact the vendor and that no formal motion was required for staff to initiate outreach.
Staff also confirmed they have begun preparatory work for an RFP in case the vendor declines an extension; no contractual change occurred at the meeting and council will be briefed on any vendor response or RFP timeline.
