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Committee advances external auditor RFP, targets June posting and July evaluation
Summary
Committee reviewed a draft RFP for external audit services including Uniform Guidance (2 CFR Part 200) single-audit scope and agreed a timeline that would post the RFP in early June, set proposals due in late June, and evaluate proposals at the July audit committee meeting.
At the June 4 meeting the committee reviewed a draft request for proposals (RFP) for external audit services and discussed timing, scope, and next steps.
Staff said the draft RFP uses a standard template and would include work required under Uniform Guidance (2 CFR Part 200), single-audit requirements, preparation of draft financial statements, and attendance at meetings. The drafter noted she prepared the document earlier in May and expected it to be posted; committee members proposed rolling the timeline forward and suggested making the RFP available on June 9 with proposals due three weeks later on June 27.
Committee members discussed allowing adequate time for respondents and considered a one-week extension if necessary. The plan discussed was to evaluate proposals at the July audit committee meeting and to present a recommended award to the full commission at its July 15 meeting. Members also noted Larson—the current firm—continues to work on the 2024 financials, which gives flexibility on the external firm's start date.
A member summarized the scope: "It includes uniform guidance, code of federal regulations part 200, which you commonly know as your single audit, and preparing draft financial statements for the county and attending meetings," and staff agreed to update dates and circulate the revised timeline for posting.
Next steps: staff to roll forward RFP dates, post the RFP on or about June 9 if feasible, set proposal deadlines, and prepare evaluation materials for the July committee meeting.
