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Council briefed on Pulkirk EWP bids; staff recommend award to Perco Rock Company under local preference
Summary
Staff recommended awarding the Pulkirk Emergency Watershed Protection (EWP) contract to Perco Rock Company after Perco matched the lowest bid; available NRCS funding was clarified at $3,000,006.92 and staff warned a budget revision will be needed because the city must pay contractors up front and later be reimbursed by NRCS.
City staff reported on bids for the Pulkirk Emergency Watershed Protection (EWP) project and recommended awarding the contract to Perco Rock Company under the city's local preference policy after Perco matched a lower bid.
Procurement staff said the lowest three bids were close and that Perco submitted a price-match letter today. They recommended awarding to Perco based on local preference; staff also confirmed discussion with NRCS that the local preference would not conflict with the grant. Staff clarified that the total available NRCS funding for the project is $3,000,006.92 and that some in-kind donated riprap (~$800,000, per discussion) is counted as the city's in-kind match.
Staff warned the council the city must have spending authority to pay contractors before NRCS reimburses the city. That will require a budget revision to provide interim spending authority and to recognize the later reimbursement revenue. Councilors asked about the local-office requirement for the local preference and were told a local branch with at least one employee satisfies the policy.
Next steps: staff recommended placing the bid award on consent and preparing the required budget revision to ensure the city has authority to pay contractors pending NRCS reimbursement.
