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Commission discusses land‑use code update RFP and staffing concerns as planning director departs
Summary
Commissioners reviewed plans for an RFP/RFQ to update the county land‑use code, discussed forming a small ranking committee to evaluate proposals, and raised staffing gaps and conflict‑of‑interest issues affecting administrative review assignments.
The Grand County Planning Commission discussed plans on Feb. 24 to issue an RFP/RFQ for a comprehensive update to the county land‑use code and to form a small ranking committee to evaluate consultant proposals.
The Chair said staff are drafting an RFP/RFQ and intend to present a draft at the next meeting, at which time the commission will select two commissioners to serve on a ranking committee to review proposals and recommend finalists. "It's really going to be your land use code — you guys can...the drafting will be a very public process," the Chair said.
Commissioners raised operational concerns: the planning director recently departed and Dan Stenta is serving in an interim role; staff capacity is limited. Several commissioners said they prefer a small (3‑5 person) ranking committee to be effective and cautioned against over‑weighting cost in professional services procurement. They also flagged potential conflicts of interest where local consultants or elected officials perform private work for applicants; Rob Terry recommended clear documentation and recusals when appropriate.
Why it matters: A code update shapes how land use, subdivisions, exactions and other rules are applied in the county. The procurement approach, committee composition and scoring criteria will influence which consultant is selected and the pace of the rewrite.
Next steps: Staff will circulate a draft RFP/RFQ for review at the commission’s next meeting; commissioners expect to appoint a small ranking committee and begin evaluation once proposals are received.
Quotation: On committee size and procurement priorities, the Chair said commissioners should avoid making cost the primary factor when selecting professional services.
