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Sheridan County officials flag major IT costs as Tyler updates stop and video servers fail
Summary
County staff reported Tyler accounting updates have stopped—prompting a possible $131,000 cloud migration and $45,000 annual cost—while failing body‑camera and jail video servers may require a roughly $50,000 replacement and an insurance claim with a $5,000 deductible.
Sheridan County staff and elected officials alerted commissioners to looming information‑technology expenses and urgent equipment failures that county leaders said could affect operations and evidence preservation.
Cameron, who oversees facilities and IT coordination, told the commission that Tyler, the county’s accounting software vendor, stopped issuing updates approximately two years ago and is proposing a cloud migration that would cost about $131,000 to complete and roughly $45,000 annually thereafter. “It’s a 131,000 to do the switch over, which as you move forward would be about 45,000 more each and every year,” Cameron said. County IT staff said they will attempt server‑side workarounds first and are not requesting funding immediately; alternatives would be considered in the next budget cycle.
County technology for body‑worn cameras and jail surveillance is also failing. Cameron said the sheriff’s office body‑camera server and the jail camera server are old and patched; one server has failed and 94 cameras were moved onto the remaining server, producing lag and reduced reliability. Sheriff Dominguez described the problem as urgent for public‑safety record‑keeping: “It is very critical,” he said, noting the county expects an insurance claim that may cover part of the cost. County staff estimated preliminary replacement work could be on the order of $50,000 and the insurance deductible about $5,000; there was also mention of roughly $15,000 in technology repairs related to power outages.
Commissioners asked about timelines and whether critical systems are currently functional. IT staff said the body‑camera system is currently working but is patched and in poor condition, and that replacement should happen soon to avoid loss of recordings and public‑records problems. Commissioners directed staff to investigate workarounds and report back; the county did not vote on funding at the meeting.
