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Advisory committee to seek quick RFP and strategic planning after CLG grant delay
Summary
Advisory committee members were told the State Historic Preservation Office has no CLG grant funds this year; the board agreed to pursue reconnaissance surveys with $15,000 in county funds, aim for an August RFP, and plan a strategic retreat to guide future budget requests.
The Eastern Summit County Agriculture Preservation and Open Lands Advisory Committee learned this meeting that the State Historic Preservation Office has no funds available this year for the Certified Local Government (CLG) grant, leaving federal matching dollars “in limbo,” and prompting the group to decide how to spend $15,000 already appropriated in the county budget.
County preservation staff said the SHPO notification means the commission likely cannot rely on a federal CLG match this year. “We got a message the end of last week from the State Historic Preservation Office, and they have, well, they do not have funds for the CLG grant,” staff said, and asked the advisory committee for guidance on whether the county funds should be spent on reconnaissance-level surveys or on more intensive work and National Register nominations.
Members generally favored reconnaissance-level surveys to build an inventory that would allow the commission to prioritize protections later. One member said an inventory is essential: “I just I think inventory and what we have is the only way to be able to make good decisions on how to proceed,” and several others agreed that broader reconnaissance work would preserve momentum while federal funding remains uncertain.
The committee discussed procurement logistics and time constraints. Staff and members noted that county general-fund budget requests begin in July and finalize in December, while a National Park Service match (if available) would likely arrive in February or March of the following year. Finance staff warned the $15,000 appropriation generally must be spent by Dec. 31 and may not carry over, which could limit what a contractor could complete this calendar year.
To move quickly, the advisory committee agreed to aim for issuing a request for proposals in early August with a submission deadline in early September, followed by a special meeting to evaluate proposals and select a contractor. Members proposed structuring the RFP to allow a multiyear, funding-dependent contract so the same consultant could provide consistent work year to year if annual funding varies.
The committee also agreed to hold a strategic planning session—either an extended October meeting or a separate retreat—to set priorities and frame future budget requests. Several members volunteered to provide availability to staff so that a longer strategic session can be scheduled and used to inform a 2026 budget request, with suggested request figures of $20,000–$25,000 to support sustained reconnaissance work.
Staff said they would consult county finance and procurement (naming Matt Levitt and Clay in the discussion) to confirm whether the $15,000 can be carried forward and how a multiyear procurement could be structured, and they will return with options. The board agreed to expedite an RFP if the funds must be spent this year and to pursue a rollover if necessary.
The committee closed the CLG discussion and opened public comment; county communications staff Ammon introduced himself and offered communications support for history and museum outreach. The meeting then approved prior meeting minutes and adjourned.
