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City approves two‑year telecom deal staff say will save about $14,000 a year
Summary
IT staff presented a renegotiated two‑year telephone and internet contract that corrects long‑running billing errors and, officials said, will reduce annual costs by roughly $14,000; council approved the agreement.
Dennis Beloin, the city’s information‑technology staff member, told the council the city’s telephone and internet contract had not been renegotiated for roughly seven years and that billing and service errors had left the city paying for unneeded lines. He said the city negotiated a two‑year renewal that triples bandwidth at several sites while cutting overall costs and instituting a routine renegotiation cadence.
“Now I’m renewing — this is only a 2‑year contract…you’re saving overall…about $14,000 a year,” Beloin said during his presentation. He told council members he worked with staff to reconcile bills and remove duplicate services and that a one‑time hardware charge — about $69 per site for five of the city’s 10 sites — would be included in monthly billing.
Beloin said the vendor estimated a different renegotiation seven years ago would have saved “about $8,000 a year” (an illustrative historic figure the vendor provided), and that the changes will let the city support upcoming cloud‑based systems at municipal sites.
Council moved and approved the contract as presented. The contract term is two years and names three people authorized to sign on the city side; staff said one of those contacts will trigger renegotiation outreach when the contract approaches expiration.
What happens next: the mayor will sign the contract and staff will implement the reconfigured services and monitor monthly bills for the agreed savings.
