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District 11 approves nearly $7.1 million in HVAC contracts for two schools and an admin building
Summary
The Board approved two HVAC contract awards totaling about $7.06 million — $5.97 million for Henry Elementary and Sabin Middle School and $1.10 million for the South Administration Building — each with a 10% contract modification allowance and staggered performance windows into late 2026.
The Board of Education approved two construction contracts to replace aging HVAC systems at two schools and the district’s South Administration Building during its Feb. 4 regular meeting.
The first contract (C26‑1012‑Alpha) was awarded to American Mechanical Services of Colorado Springs LLC (AMS) for HVAC replacement at Henry Elementary and Sabin Middle School at a firm fixed price of $5,967,973.00. The motion included authority to approve up to a 10% increase for approved contract modifications without returning to the board. The period of performance begins May 26, 2026, with substantial completion targeted for July 31, 2026, followed by testing and commissioning.
Chief Odom (capital program) said the RFP received four responsive proposals, AMS and another firm received the top technical ratings, and price evaluation produced the award to AMS. The district reported the replaced systems average roughly 30 years in age and are at or beyond typical service life. The contract includes liquidated-damage provisions for contractor-caused delays; warranty terms include one-year parts and installation, four-year compressor warranty and a 10‑year limited heat-exchanger warranty (with longer compressor warranties on certain rooftop units).
The second contract (C261012‑H) was awarded to HVAC Solutions Incorporated for $1,096,393.00 to replace HVAC at the South Administration Building; the motion likewise allowed up to 10% for approved contract modifications. That contract’s period of performance was stated as Feb. 5–Dec. 31, 2026; demolition for the school projects is scheduled in the May timeframe to align with school calendars.
Board discussion covered why the district sought a 10% contract modification threshold (standard practice, helps avoid stopping work for small unforeseen items) and whether additional schools will face similar replacements; administration said several buildings will reach end-of-life in the next five to ten years and that these projects were top priorities that fit current MLO capital budgets. Staff noted expected utility savings from modernization (15–20% typical, with larger savings for geothermal projects).
The board voted on the AMS contract by roll call. Director Baca Bartlett recorded a “No”; Director Carey, Director Hafeli, Director Johnson, Director Jorgensen, Director Malpakam and Director Ruhl recorded “Aye,” and the motion passed. The South Admin contract passed by a similar roll-call result. The board president framed these as MLO-funded capital investments and reiterated that larger bond options remain under discussion for future work.
The district project managers will communicate schedules to site staff before demolition or phased work begins.
