Adams 12 audit committee affirms compliance on procurement reporting, staff to provide proactive snapshots

Adams 12 Five Star Schools finance and audit committee members reviewed the district's 2.5 monitoring report and heard that staff found the district compliant with policy 2.5.7 on procurement reporting for the monitoring period.

Molly Brant, chief operating officer, said she presented the monitoring report to the board the night before and that "it is from 07/01/2024 to 06/30/2025." Brant told the committee that prior reports had shown compliance and that there had been no board requests for procurement reports during the period.

Brant said General Counsel Phil Spare had asked whether the policy is written to require procurement reports without a board request and that staff were exploring how to provide useful snapshots of vendor activity and purchasing trends between now and the next monitoring period. She added the district's new Oracle enterprise resource planning system should make routine reporting easier to produce.

Brenda McGee, director of procurement, said staff were open to suggestions on report contents beyond counts of purchase orders and contracts. An unidentified committee member recommended "a summary, like an overlay page" or a grid listing exceptions, the nature of each exception and the school or department involved so the board could spot patterns, training gaps or recurring problems. Several committee members supported focusing on exceptions rather than raw counts.

Committee members asked staff to develop a low‑burden periodic report that meets the policy intent and to return with examples for the committee to review.

The committee did not take action during the meeting; staff said they will prototype reporting options and bring them back for feedback before presenting final language or reports to the full board.