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Arapahoe County staff ask commissioners to reallocate about $1.2 million in capital project savings
Summary
County facilities and fleet staff asked the Board of Commissioners to reallocate roughly $1.2 million in capital-project savings to cover bid overruns and unanticipated capital needs, including HVAC work, a treasurer92s office remodel and design funds for a district attorney office expansion; commissioners signaled informal support to proceed and asked staff to formalize transfers in the Q3 budget.
Arapahoe County facilities and fleet staff asked the Board of Commissioners during a study-session drop-in to approve using about $1.2 million in capital-project savings to cover bid overruns and other unforeseen capital needs.
"So the purpose of this drop in is to secure your approval to reallocate about 1,200,000.0 in project savings for several existing capital projects," said Michelle Halstead, interim facilities and fleet director. She said using savings in the county92s capital expenditure fund will allow contract work to continue and that staff will work with finance to formalize transfers in the Q3 budget document.
Staff identified several specific needs: approximately $60,000 for an Altura makeup-air unit, about $248,000 to cover construction bids that exceeded estimates for a Treasurer92s Office remodel, and design and concept estimates tied to a District Attorney office remodel. Halstead said the DA design work was expected around $53,00094revised to roughly $60,00094and that staff had a conceptual estimate of about $600,000 for construction funding that would be included in future budget actions.
Commissioners pressed staff on process and timing. Road and Bridge and finance staff described a shift in the county92s capital-improvement practice toward up-front design work and a five-year CIP approach to reduce contingency uncertainty. Staff said some project savings come from reduced scopes and unused contingencies in completed projects and that funds in the capital expenditure fund cannot be moved back into the general fund.
After discussion and procedural questions, commissioners in the room signaled support by raising thumbs; the chair noted, "that's 4 thumbs up," indicating informal consensus to proceed with tagging and reallocating the identified savings and to bring the transfers into the Q3 supplemental budget for formalization.
The county did not adopt final budget documents in the meeting; staff said they will return with Q3 supplemental paperwork and the board92s formal vote recorded in the official minutes.
