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Keith County approves bulk oil contract and buys 2021 Kenworth to save maintenance costs
Summary
The county voted to award a year-long bulk-oil contract to Sapp Brothers to reduce SKUs and approved buying a 2021 Kenworth from MHC for $51,000, with staff projecting about $30,000 in annual savings from oil consolidation and more predictable truck-equipment replacement cycles.
Keith County commissioners approved two roadway-related purchases aimed at lowering operating costs: a bulk-oil contract for county equipment and the purchase of a 2021 Kenworth semi for the roads fleet.
Roads supervisor Tom Wilbur presented bids for engine, transmission and hydraulic fluids, explaining the county previously carried about a dozen SKUs and the new approach would reduce that to roughly six. After comparing three quotes, Wilbur recommended awarding the county’s annual bulk-oil purchase to Sapp (Saps) Brothers. "I would just ask that you guys approve me to purchase bulk oils to Saps for the year at those prices per gallon," he told the board. Commissioners noted the consolidation should lower per-gallon costs and storage burdens and estimated the change could save roughly $30,000 a year in bulk purchases and related efficiencies.
The board approved the bulk-oil award on a motion by Commissioner Irvin, seconded by Commissioner Anderson, with a unanimous roll-call vote.
Wilbur also recommended purchasing a 2021 Kenworth from MHC for $51,000, citing the truck’s unusually complete maintenance history and acceptable frame condition compared with other options that showed heavy frame rust or very high mileage. "That Kenworth was a fleet truck for Chick-fil-A supply on a lease program. We have all of the maintenance history on that truck since it was brand new," Wilbur said, noting the vehicle’s service records and regular maintenance were factors in the recommendation. The board approved the Kenworth purchase (motion by Anderson, second by Irvin) and discussed plans to sell or trade older, underpowered units once the new truck is delivered.
Both votes were approved by roll call. The roads department will coordinate procurement and any required budget adjustments with the county clerk and finance staff.
